Communications and Administration Assistant

Position Description:

The Communications & Administration Assistant is responsible for executing the Chamber’s communication strategy, managing the overall office administration, and assisting with event and program coordination. He/she/they will execute the communications strategy by managing social media, email and newsletter communications and create and send press releases; coordinate the daily calendars of the Director and Business Development team; maintain vital databases and client records; play a key role in event and program planning and execution; and maintain the daily operations of the office. This position is accountable to the Director.

Key responsibilities:


  • Execute the Chamber’s communication strategy including assisting in the writing and developing content for the social media, newsletters, informational materials, and the website.
  • Maintain media contact list and create and send press releases to contact list.
  • Create content for the monthly newsletter and email updates.
  • Manage social media for the Hispanic Chamber by actively participating in social media activities, such as Facebook, Twitter, etc.; implementing social media tools and techniques; maintaining a connection with the broader social media world; and connecting with social networking websites.
  • Maintain and update the Chamber’s database and Outlook contact of members, clients, scholarship recipients, leadership participants and community members.
  • Assist in the preparation of written information of and communication between the Director and the Board of Directors.

Administrative and scheduling

  • Answer the phone, greet clients, members, and other visitors.
  • Conduct intake for potential clients for the Business Development team.
  • Manage complex scheduling for Business Development team and other Chamber staff including arranging group and individual meetings as needed.
  • Provide support to the Director and other members of the staff as required to ensure timely and accurate service to clients and members.
  • Manage the daily operations of the office including conducting inventory and ordering office supplies as needed.

Event and Program Support

  • Assist in the coordination of events for the Hispanic Chamber members and/or the Board of Directors such as: luncheons, receptions, board meetings and leadership classes.
  • Close collaboration with Business Development team and its projects


  • Maintain positive working relationships with Hispanic Chamber staff, members, key contacts in the Hispanic community, public and private sector organizations, and other key stakeholders.
  • Perform other duties as assigned such as special projects, other tasks, etc.

Required Qualifications:

Experience and Knowledge:

  • Experience working with the media and creating press releases.
  • Experience writing and developing content for social media, newsletters and other publications.
  • At least 2 years’ experience working in a similar administrative position.
  • Working with the Hispanic community.
  • At least 2 years of experience working with Windows operating system, MS Word, Excel, PowerPoint, SharePoint, Outlook, data base management, and social networking properties.
  • Experience working with small or Latino owned businesses is preferred.
  • Education: Applicants with two – four years of college preferred.

Other Qualifications:

  • Good interpersonal, written, and oral communication skills in English.
  • Bilingual (Spanish/English) highly preferred.
  • Ability to work in an active work environment.
  • Ability to prioritize and coordinate multiple projects simultaneously.
  • Demonstrated effectiveness working with diverse people and organizations.
  • Ability to take initiative and prioritize tasks using time-management and problem-solving skills.
  • A strong sense of personal integrity and professionalism


Depending on experience and skill level (Starting at $47,500 plus per year)


  • Generous accrued time off (vacation/sick time)
  • 100% health, dental, and vision coverage for employee
  • Up to a 3% simple IRA plan match
  • Monthly Wi-Fi, phone, and parking stipend reimbursement
  • Inquire about other benefits and perks offered to all full-time employees.

To apply:

Applicants should submit cover letter and resume to:
Carmen Castro, Executive Director
[email protected]