Communications and Administration Assistant

Position Description:

The Communications & Administration Assistant is responsible for executing the Chamber’s communication strategy, managing the overall office administration, and assisting with event and program coordination. He/she/they will execute the communications strategy by managing social media, email and newsletter communications and create and send press releases; coordinate the daily calendars of the Director and Business Development team; maintain vital databases and client records; play a key role in event and program planning and execution; and maintain the daily operations of the office. This position is accountable to the Director.

Key responsibilities:

Communications

Execute the Chamber’s communication strategy including assisting in the writing and developing content for the social media, newsletters, informational materials, and the website.
Maintain media contact list and create and send press releases to contact list.
Create content for the monthly newsletter and email updates.
Manage social media for the Hispanic Chamber by actively participating in social media activities, such as Facebook, Twitter, etc.; implementing social media tools and techniques; maintaining a connection with the broader social media world; and connecting with social networking websites.
Maintain and update the Chamber’s database and Outlook contact of members, clients, scholarship recipients, leadership participants and community members.
Assist in the preparation of written information of and communication between the Director and the Board of Directors.

Administrative and scheduling

Answer the phone, greet clients, members, and other visitors.
Conduct intake for potential clients for the Business Development team.
Manage complex scheduling for Business Development team and other Chamber staff including arranging group and individual meetings as needed.
Provide support to the Director and other members of the staff as required to ensure timely and accurate service to clients and members.
Manage the daily operations of the office including conducting inventory and ordering office supplies as needed.

Event and Program Support

Assist in the coordination of events for the Hispanic Chamber members and/or the Board of Directors such as: luncheons, receptions, board meetings and leadership classes.
Close collaboration with Business Development team and its projects

Other

Maintain positive working relationships with Hispanic Chamber staff, members, key contacts in the Hispanic community, public and private sector organizations, and other key stakeholders.
Perform other duties as assigned such as special projects, other tasks, etc.

Required Qualifications:

Experience and Knowledge:

Experience working with the media and creating press releases.
Experience writing and developing content for social media, newsletters and other publications.
At least 2 years’ experience working in a similar administrative position.
Working with the Hispanic community.
At least 2 years of experience working with Windows operating system, MS Word, Excel, PowerPoint, SharePoint, Outlook, data base management, and social networking properties.
Experience working with small or Latino owned businesses is preferred.
Education: Applicants with two – four years of college preferred.

Other Qualifications:

Good interpersonal, written, and oral communication skills in English.
Bilingual (Spanish/English) highly preferred.
Ability to work in an active work environment.
Ability to prioritize and coordinate multiple projects simultaneously.
Demonstrated effectiveness working with diverse people and organizations.
Ability to take initiative and prioritize tasks using time-management and problem-solving skills.
A strong sense of personal integrity and professionalism

Salary:

Depending on experience and skill level (Starting at $47,500 plus per year)

Benefits: